COMPLIANCE

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Facilities Management and Statutory Compliance

 

Effective Facilities Management can only be achieved by a full and detailed understanding of the often daunting array of Statutory Requirements faced by Employers and those in control of buildings.

 

The penalties for omissions by duty holders can be very severe, particularly where injury or harm occurs to Employees, Contractors or others.

 

Let us here at NABEL Limited, help you to understand what you need to do in order to be Statutory compliant by keeping it simple, affordable and efficient.

 

Facilities Management encompasses;

 

The Maintenance of Buildings and Service Installations both in terms of reactive and planned activities

Statutory testing of systems such as the Electrical, Fire alarm and Emergency Lighting Installations

The management of support services such as catering, post, infrastructure

Security both active and passive

 

Statutory Requirements - The most important of the statutory requirements applicable to commercial buildings are;

 

The Control of Asbestos Regulations 2012 - The Regulations apply to all non domestic  premises and  place a duty to manage on the person in control of a building so as to make sure that persons working in the building or visitors are not subject to risks associated with coming into contact with Asbestos Fibre this duty to manage includes an obligation to arrange for an Asbestos Survey to regularly take place and ensure it is kept updated. Where intrusive works are planned then the duty holder has an obligation to arrange for a comprehensive survey to be undertaken prior to works commencing, so as to precisely identify the location and type of any Asbestos present and take steps to deal with it. Where work on Asbestos Containing Materials is carried out then this must be done by a Licensed Contractor.

 

The Fire Reform Order 2005 - The Fire Reform Order consolidated all earlier legislation and applies to all types of buildings other than private dwellings. Responsibility for Fire Safety lies with those in control of the building and which might include, Owners, Occupiers, Employees, Voluntary workers, in fact anybody who by virtue of their circumstances exercise control. Fire safety is achieved by the undertaking of a Fire Risk Assessment and putting in place effective fire safety measures.

 

The Electricity at Work Regulations 1989 - The Regulations simply state that all electrical systems must be maintained in a safe condition at all times. This can be achieved by an effective maintenance regime and cyclical testing. For all commercial buildings the fixed wiring installation must be tested every 5 years and portable appliances annually.

 

The Equality Act 2010 legally protects people from discrimination in the workplace and in wider society. It replaced previous anti-discrimination laws with a single Act, making the law easier to understand and strengthening protection in some situations. It sets out the different ways in which it’s unlawful to treat someone.

 

F Gas Regulations - Under the regulations users of Refrigeration and Air Conditioning systems must put in place a strict regime of testing and record keeping

 

EU  Energy Performance of Buildings Directive - Under the Energy Performance of Buildings Directive (EPBD) Those in control of commercial buildings have a duty to;

Commission an Energy Performance Certificate where a building is to be sold or leased

Commission an Energy Performance Certificate where a significant change in the external fabric of a building has taken place including it's enlargement or significant alteration

For Public buildings over 1000m2 commission a Display Energy Certificate

Where air conditioning equipment is installed  commission an Air Conditioning Inspection

 

Construction Design and Management Regulations 2015 - The CDM Regulations apply to almost all construction work undertaken in commercial buildings and Clients have certain specific and potentially onerous duties under the Regulations. Learn more about the duties of a construction client. Whilst here are many other regulations and enactments to consider, the  foregoing can be considered the most important and most frequently encountered in the context of Facilities Management